Environment

and ethical

Mission Statement

KeepMe Promotions recognises that it has a responsibility to the environment beyond legal and regulatory requirements. We are committed to reducing our environmental impact and continually improving our environmental performance as an integral part of our business strategy and operating methods, with regular review points. We will encourage customers, suppliers and other stakeholders to do the same.

Responsibility

Richard Glover, Business Manager is responsible for ensuring that the environmental policy is implemented. However, all employees have a responsibility in their area to ensure that the aims and objectives of the policy are met.

Policy Aims

We endeavour to:

  • Comply with and exceed all relevant regulatory requirements.
  • Continually improve and monitor environmental performance.
  • Continually improve and reduce environmental impacts.
  • Incorporate environmental factors into business decisions.
  • Increase employee awareness and training.

Paper

  • We will minimise the use of paper in the office.
  • We will reduce packaging as much as possible.
  • We will seek to buy recycled and recyclable paper products.
  • We will reuse and recycle all paper where possible.

Energy and Water

  • We will seek to reduce the amount of energy used as much as possible.
  • Lights and electrical equipment will be switched off when not in use.
  • Heating will be adjusted with energy consumption in mind.
  • The energy consumption and efficiency of new products will be taken into account when purchasing.

Office Supplies

  • We will evaluate if the need can be met in another way.
  • We will evaluate if renting/sharing is an option before purchasing equipment.
  • We will evaluate the environmental impact of any new products we intend to purchase.
  • We will favour more environmentally friendly and efficient products wherever possible.
  • We will reuse and recycle everything we are able to.

Transportation

  • We will reduce the need to travel, restricting to necessity trips only.
  • We will promote the use of travel alternatives such as e-mail or video/phone conferencing.
  • We will make additional efforts to accommodate the needs of those using public transport or bicycles.
  • We will favour ‘green’ vehicles and maintain them rigorously to ensure ongoing efficiency.

Maintenance and Cleaning

  • Cleaning materials used will be as environmentally friendly as possible.
  • Materials used in office refurbishment will be as environmentally friendly as possible.
  • We will only use licensed and appropriate organisations to dispose of waste.

Monitoring and Improvement

  • We will comply with and exceed all relevant regulatory requirements.
  • We will continually improve and monitor environmental performance.
  • We will continually improve and reduce environmental impacts.
  • We will incorporate environmental factors into business decisions.
  • We will increase employee awareness through training.
  • We will review this policy and any related business issues at our monthly management meetings.

Culture

  • We will involve staff in the implementation of this policy, for greater commitment and improved performance.
  • We will update this policy at least once annually in consultation with staff and other stakeholders where necessary.
  • We will provide staff with relevant environmental training.
  • We will work with suppliers, contractors and sub-contractors to improve their environmental performance.
  • We will use local labour and materials where available to reduce CO2 and help the community.

At KeepMe Promotions we voluntarily work to The Base Code Ethical Trading Initiative; an independent and internationally recognised code of labour practice. We are also SEDEX members, working in accordance with their best practice guidelines. This includes regular, independent audits of our suppliers and factories, known globally as SMETA audits.

In this way we know the conditions in which our bags and products have been produced. We know for example, that all employees have access to union representation, with strict working hours, mandatory breaks and monitored, healthy working environments.

The secure ethical data exchange that SEDEX membership provides allows us to investigate the supply chain as a whole, for instance the cotton grower to the manufacturer. It gives us full traceability, enabling us to make confident, ethical buying choices.

This knowledge is not only important to ensure we meet our own ethical standards, but because we can provide our clients with a guarantee that their products have been ethically produced as well as being environmentally sound.

In addition we recycle all our excess paper and cardboard and strictly monitor wastage of all types to minimise our impact on the environment.